Org Level 1
Texas Tech Univ Health Sciences Ctr
Manages a unit within a department. Plans, organizes and develops goals and procedures for the unit. Represents the unit to administrators, outside agencies and others on relevant matters. Supervises subordinate staff.
*Serve as primary administrative support to the Associate Dean for Admissions and Student Affairs and the SHP Student Affairs division.
*Manage business affairs for OASA.
*Prepare and maintain financial reporting for OASA.
*Assist with communications and marketing project requests.
*Manage and respond to SHP student affairs email.
*Answer phone, discern priority & nature of calls, direct calls and provide information to prospective students.
*Generate and mail student affairs correspondence.
*Respond to general SHP inquiries and assist faculty, staff and students with administrative matters.
*Assist with SHP publications.
*Maintain an extensive knowledge of TTUHSC policies and procedures as they pertain to finance and administration.
*Record and distribute meeting minutes and materials for OASA staff meetings.
*Participate in planning and execution of SHP events.
*Schedule advising/meeting appointments utilizing Outlook calendar resources. Coordinate meetings and reserve meeting locations for OASA personnel.
*Use student information systems to perform job related duties.
*Manage OASA student assistant work schedules and OASA staff leave requests.
*Maintain SHP print collateral and office supply inventory for the OASA.
*Ensure proper storage of confidential SHP ASA files, such as student misconduct/grievance documents, personnel documents and fiscal documents.
*Serve as hiring manager and facilitate all hiring processes including requisition development and all necessary authorizations for employee on-boarding.
*Coordinate event/recruitment registrations for OASA.
*Serve as primary administrative support for all misconduct/grievance cases.
*Maintain OASA personnel professional development records.
*Maintain OASA professional organization memberships and oversee renewal process.
*Develop administrative and business processes for the OASA.
*Maintain the ability to work well with co-workers, faculty, staff and students while providing excellent customer service and multi-tasking.
*Maintain strict confidentiality for applicants, current students, faculty and staff.
*Performs related work as required.
Minimum Hire Rate
Monday - Friday 8-5
*Excellent customer service skills.
*Ability to work well with co-workers, faculty, staff and students.
*Ability to multi-task.
*Willingness to assist others in need.
HSC - Lubbock
SHP Admin Lbk
Cover Letter, Recommendation/Referral, Resume / CV
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.
Bachelor's degree plus three years supervisory experience; OR a combination of education and/or supervisory experience to equal seven years.
Does this position work in a research laboratory?
Job Status: Full Time
Job Reference #: 416835