Job Description

Extended Job Title
Office Coordinator

Org Level 1
Texas Tech Univ Health Sciences Ctr

Org Level 7
101201 - Comm and Marketing Lbk

Position Description
Coordinates a section in a department that has institutional oversight responsibilities. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program or departmental project as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and/or students.

Requisition ID

Optional Attachments
Writing Sample

Travel Required
Up to 25%

Major/Essential Functions
Serves as first point of contact for the Office of External Relations, greets and assists all department visitors.
Manages phone system for External Relations, serving as first point of contact, ordering phone lines and equipment as needed.
Assists with Human Resource needs, including job postings, preparing applicants for review, coordinating interviews, onboarding, maintaining HR files and serving as backup for EPAFs.
Organizes interoffice meetings and celebrations, including calendar invitations, space requests and supplies.
Maintains common office areas, including ordering and maintaining supplies, organizing shared spaces, requesting facilities and housekeeping and cleaning as needed.
Manages office supplies and equipment, including ordering and stocking supplies on a regular basis, ordering equipment as needed, receiving orders via the purchasing system and ensuring purchasing protocol is followed to maintain compliance.
Monitors incoming and outgoing mail and distributes as needed.
Coordinates weekly ER E-newsletter, including gathering information and dissemination.
Serves as Safety Officer for the Office of External Relations.
Assists with routing and signature needs.
Serves as property custodian for External Relations, following OP 63.10, Property Management and completing annual inventory.
Other duties as assigned.


Grant Funded?

Minimum Hire Rate

Pay Basis

Schedule Details
8:00 am - 5:00/pm Monday - Friday

Work Location

HSC - Lubbock

Comm and Marketing Lbk

Required Attachments
Cover Letter, Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group


EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
Bachelors degree plus two (2) years related experience; OR a combination of education and/or related experience to equal six (6) years. (Volunteer experience excluded). 

Does this position work in a research laboratory?

Application Instructions

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