Job Description

Extended Job Title
Business Coordinator

Org Level 1
Texas Tech Univ Health Sciences Ctr

Org Level 7
304001 - SHP Admin Ode

Position Description
Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Requisition ID
19526BR

Travel Required
Up to 25%

Major/Essential Functions
  • Answer phones, take messages and transfer calls; open and distribute mail.

  • Provide support, guidance to faculty, staff, and students.

  • Assist with coordination of the program calendar and assist in the organization of program meetings and preparation of agenda/minutes.

  • Maintain academic and administrative program files, including data located on electronic systems such as E-Value, Sharepoint, DPT Share Drive, Box, etc.

  • Manage program account for Odessa campus, including financial reports, procurement reports, purchase orders, direct pay, deposits, and Pcard expenditures.

  • Process online travel applications and vouchers for faculty members, prospective employees, and visitors.

  • Coordinate and oversee the Odessa campus efforts toward administrative tasks with a focus on unity, clarity, and accuracy.

  • Maintain the ability to work well with faculty, staff and students, and the ability to multitask effectively.

  • Other tasks as assigned by the Program Director or designee.

  • Assist faculty with: course preparation, course evaluations; licensure and membership renewals; and tenure and promotion processes

  • Assist with accreditation process for program.

  • Coordinate and assist with the orientation, registration process as well as student events for the program.

  • Coordinate the orientation and training of new employees (faculty/staff/GA/TA, etc.)

  • Prepare financial, compliance, and outcome reports for the assistant program director in Odessa.

  • Track student enrollment and related tuition payments each semester.

  • Assist with the admissions process including the management and use of PTCAS.

  • Track and maintain property inventory for program on the Odessa campus.

  • Coordinate the scheduling and assist with program outcomes and reporting, including but not limited to E-Value program outcomes management.

  • Coordinate the scheduling of and assist with the semester planning process including development, management, and updates.
  • ?This valuable team member will perform work in a manner demonstrating integrity, professional maturity, commitment and accountability according to the five values described in TTUHSC’s Values-Based Culture: One Team, Kind Hearted, Integrity, Visionary, and Beyond Service.

  • Position Specific Qualifications:

  • Exceptional people skills / the ability to work and collaborate effectively with faculty, staff and students.

  • Coordinate, plan, and implement activities and events independently.

  • Self-motivated, innovative, collaborative, service oriented team member.

  • Excellent organizational and computer skills.

  • Ability to multi-task, follow-up and follow-through.
     



Grant Funded?
No

Minimum Hire Rate
14.48

Pay Basis
Hourly

Schedule Details
Mon - Fri 8 - 5

Work Location
Odessa

Preferred Qualifications

  • Strong problem solving and decision making skills.
  • Banner; Cognos: Xtender: academic system familiarity.
  • Database Management/Information systems experience.


Campus
HSC - Permian Basin

Department
SHP Admin Ode

Required Attachments
Cover Letter, Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Other Administrative

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Does this position work in a research laboratory?
No

Application Instructions

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