Job Description

Extended Job Title
Business Coordinator-Surgery Administrative

Org Level 1
Texas Tech Univ Health Sciences Ctr

Org Level 7
513301 - Surgery Dept Lbk Genl

Position Description
Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Requisition ID
20244BR

Travel Required
None

Major/Essential Functions
 
  1. Keeps physicians calendars and/or schedules up to date. Reminds physicians of meetings and other appointments having any necessary documentation ready for them.
  2. Professional coordination of administrative functions for the faculty, including, scheduling of meetings, updating CME and CVs, keeping up with leave time, other office functions (includes completing presentations, reports, graphs, etc.).
  3. Transcription-ability to transcribe letters dictated by physicians.
  4. Produce letters of response independently with little input. Must be able to predict need and content without direction.
  5. Patient relations-provide guidance and direction to patients when necessary.
  6. Travel coordinator-make all travel arrangements for their assigned physicians. Including travel applications and completion of travel voucher.
  7. Provides administrative support to the Department Administrator as needed.
  8. Assist with research projects; gather data, articles, tables, review and edit manuscripts for grammar/punctuation.
  9. Notifying nurses and PSS of physicians schedules for cancellation or reschedule of patient appointments when their assigned faculty member/physician is out.
  10. Input of all department call schedules and provide updates as necessary. Assists in the coordination of call schedules by verifying days out and possible conflicts with all departmental faculty.
  11. Assist other coordinators in their absence.
  12. Will provide back up for answering Departmental telephone.
  13. Other duties as required.


Grant Funded?
No

Minimum Hire Rate
14.48

Pay Basis
Hourly

Work Location
Lubbock

Campus
HSC - Lubbock

Department
Surgery Dept Lbk Genl

Required Attachments
Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
First Line Other Admn

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Does this position work in a research laboratory?
No

Application Instructions

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