Job Description

Extended Job Title
Assistant Director

Org Level 1
Texas Tech Univ Health Sciences Ctr

Org Level 7
111001 - Global Health Lbk

Position Description
Performs varied and complex administrative duties in the management and coordination of a large specialized project and/or program. Requires independent judgment and application of established policies and procedures. Works under general supervision with evaluation based on overall results obtained.

Requisition ID
16082BR

Optional Attachments
Recommendation/Referral

Travel Required
Up to 25%

Major/Essential Functions
1. Develops and executes on-campus activities and programs to promote and raise awareness of global health issues and trends (e.g., monthly lecture series, monthly film series, other collaborative events). Manages all tasks related to event planning and execution (e.g., planning committees, space reservations, setup, agendas, catering reservations, invitations, post-event surveys, etc.)

2. Manages event logs and other documentation related to departmental events, including but not limited to sign-in sheets & evaluations. Prepares and submits reports of activities as requested.

3. Prepares promotional & advertising material for the department, including but not limited to brochures, event flyers, etc.

4. Performs necessary updates to the OGH website for on-campus events and programs.

5. Manages all financial activities of the department, including but not limited to reconciling purchasing card transactions, processing Direct Pay & Purchase Order requests, submitting budget revisions & cost transfers, completing cash receipts, disbursing International Education Fee Awards, processing sponsorships/donations. Function includes tracking encumbrances and running Cognos reports as needed. 

6. Prepares annual departmental budget.

7. Arranges travel for department staff, faculty, students, and invited guests. Submits travel documents as required. Responds to questions regarding foreign travel processes & procedures.

8. Develops annual WEAVE plan, executes appropriate measurements as required, & maintains appropriate WEAVE documentation. 

9. Performs general administrative functions for OGH including but not limited to responding to phone, mail, and email; subscription renewals; membership renewals; foreign travel log; notary services; etc.

10. Assists with pre-departure orientation and exit counseling materials for students traveling abroad (i.e. name tags, wallet cards, PEP kits, etc.)

11. Determines through evaluation and collaboration, materials necessary for resource library to meet the needs of global health projects & initiatives. Manages and maintains resource library as appropriate.

12. Serves as an alternate representative to the Sr. Director on committees related to administrative responsibilities of the office; attends regional and national conferences, events, and initiatives related to global health as needed.

13. Performs other duties as required or assigned for successful operation of the department.

Grant Funded?
No

Minimum Hire Rate
4000

Pay Basis
Monthly

Work Location
Lubbock

Preferred Qualifications
1. Experience in event planning and project management. 

2. Ability to multi-task efficiently with great attention to detail. 

3. Excellent oral and written communication skills.

4. Strong interpersonal skills. 

5. Knowledge of Google docs; Microsoft applications such as Word, Excel, & Publisher; Adobe applications such as Photoshop and In Design.

6. Grant writing experience not required but preferred.  
 

Campus
HSC - Lubbock

Department
Global Health Lbk

Required Attachments
Cover Letter, Professional/Personal References, Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Other Administrative

Occasional Duties
1. Manages social media for Office of Global Health.

2. Assists in the development and revision of policies and procedures regarding global health programs and initiatives.

3. Assists as needed with arrangements for visiting international students.

4. Serves as secretary for the International Affairs Council & TTUHSC Global Health Consortium.

5. Maintains annual office inventory.

6. Manages all maintenance agreements, membership agreements, and subscription renewals.

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
Bachelor's degree in the area of specialization or closely related field. Three years of related administrative and technical experience. Additional job related education may be substituted for the required experience on a year-for-year basis.

Does this position work in a research laboratory?
No

Application Instructions

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