Job Description

Extended Job Title
Assistant Director - Laura W Bush Institute for Women's Health

Org Level 1
Texas Tech Univ Health Sciences Ctr

Org Level 7
102301 - LWB Professional Education Ama

Position Description
Performs varied and complex administrative duties in the management and coordination of a large specialized project and/or program. Requires independent judgment and application of established policies and procedures. Works under general supervision with evaluation based on overall results obtained.

Requisition ID
24309BR

Travel Required
None

Major/Essential Functions
* Work in partnership with all campuses and other TTUHSC  departments on the development of Institute business, events and donor relations.
* Prepare documents for meetings, including confirming agendas; taking and transcribing meeting minutes; and creating presentation documents and handouts.
* Provide administrative support to the Executive Director by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications; and coordinating travel.
* Create and maintain mailing lists and email distribution lists for invitations and other outreach; merge and disseminate information, as needed.
* Assist with human resource functions for the Institute, encompassing all campus locations, including managing requisitions and payments.
* Project manager for the Annual Report; including running reports and gathering information from other campuses; creating documents and pages; collecting and organizing photos, and overseeing the publishing, printing, and distribution.
* Take responsibility for social medial channels and create posts; schedule postings from our scientific council and mental health minute on Facebook, YouTube, Instagram, and Twitter.
* Support team members at fundraising events and outreach programs by arranging and coordinating A/V, assisting with speakers, directing volunteers, managing check-in process and programs, helping with check-out and closing.

Grant Funded?
No

Minimum Hire Rate
salary commensurate with related education, experience and/or skills

Pay Basis
Monthly

Schedule Details
Travel up to 5% of time

Work Location
Dallas / Ft. Worth

Preferred Qualifications
* Proficiency with Microsoft Office and Outlook
* Proficiency with paid advertising and marketing on social media
* Proficiency with Zoom Webinar
* Event Coordinating
* Vendor Relations
* Ability to write, proofread, and edit reports.

Campus
HSC - Dallas

Department
LWB Professional Education Ama

Required Attachments
Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
First Line Other Admn

Occasional Duties
Host Feed your Mind educational Zoom webinars that the Institute sponsors once a month. 

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
Bachelor's degree in the area of specialization or closely related field. Three years of related administrative and technical experience. Additional job related education may be substituted for the required experience on a year-for-year basis.

Does this position work in a research laboratory?
No

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.

Application Instructions

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