Job Description

Extended Job Title
Administrative Business Asst

Org Level 1
Texas Tech Univ Health Sciences Ctr

Org Level 7
544101 - SOM Admin Ode

Position Description
Serves as the principal secretarial support to a department head. This classification is restricted for use in the office of a chairperson of a large academic department, a director of a large approved center or institute, a director of a budgeted large administrative department, or a higher-level administrative officer. Responsible for independently performing highly responsible and confidential clerical duties. May be required to supervise a clerical staff and/or assume considerable responsibility for office management. A thorough knowledge of the policies and procedures of the employing unit as well as a familiarity with overall University policy is necessary to conduct the assigned work. Performance evaluation is based on the coordination and accomplishment of office activities within established policies.

Requisition ID
15966BR

Travel Required
Up to 25%

Major/Essential Functions
*Supports the Service Plus Philosophy of Texas Tech University Heath Science Center.
*File
*Order, put up and keep inventory of supplies.
*Assure that the Conference room is ready to be used at all times.
*Assist with opening and closing of office. 

*Assist with planning department events. 
*Check suggestion boxes. 
*Receive, sort and distribute mail. 
*Help prepare for department meetings.
*Answer and screen phone calls.
*Greet guests and control office traffic flow.
*Other duties as needed.

 

Grant Funded?
No

Minimum Hire Rate
11.50

Pay Basis
Hourly

Work Location
Odessa, Texas

Preferred Qualifications
1.
Accountability
Accepts responsibility for individual and team action in all areas of job performance.
2.
Adaptability
Demonstrates flexibility and adaptability to change. Effective in adjusting to new or different assignments.
3.
Communication (Oral and Written)
Effectively expresses ideas/information in a complete, clear, concise, organized, and timely manner appropriate for the audience. Actively listens to others and is open to suggestions.
4.
Compliance
Complies with relevant laws, regulatory requirements, university policies and procedures and department rules and regulations. Completes required training by established deadlines.
5.
Confidentiality
Maintains the confidentiality and security of TTUHSC information/data.
6.
Dependability
Meets attendance and punctuality expectations. Meets required job commitments and deadlines.
7.
Diversity/Inclusion
Supports a climate of openness and inclusiveness with others while respecting and valuing individual differences.
8.
Initiative
Self-starter and self motivated. Displays drive and energy in accomplishing tasks. Display enthusiasm for learning and improvement.
9.
Integrity/Honesty
Demonstrates honest, fair, and ethical behavior.
10.
Interpersonal Skills
Treats others with courtesy, sensitivity, and respect in all situations.
11.
Job Knowledge
Possesses sufficient knowledge, skill, and ability to perform all aspects of the job effectively, efficiently, and safely.
12.
Problem Solving/Decision Making
Evaluates information and makes sound and timely decisions to best meet specified objectives.
13.
Professionalism
Projects a positive image through personal appearance and conduct appropriate for the work environment.
14.
Quality of Work
Work product is complete, accurate and in an acceptable format per established standards. Uses time effectively and with minimum error.
15.
Quantity of Work
Consistently meets the productivity expectations.
16.
Service Focus
Supports the customer service philosophy of TTUHSC. Committed to the initiative that prepares and equips all employees to carry out the commitment of making the lives of those they serve their number one purpose.
17.
Stewardship
Utilizes TTUHSC resources (people, supplies, facilities, and finances) efficiently and effectively.
18.
Teamwork
Enhances teamwork throughout TTUHSC by working with others in a collaborative manner.
19.
Workplace Safety
Demonstrates safe work practices appropriate for the position and work environment.


Campus
HSC - Permian Basin

Department
SOM Admin Ode

Required Attachments
Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Clerical/Secretarial

Shift
Other

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
High school diploma or equivalent. Four years’ progressively responsible clerical experience, with one year supervisory experience. Additional education and/or related experience to equal four years may substitute on a year for year basis.

Does this position work in a research laboratory?
No

Application Instructions

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