Job Description

Extended Job Title
Administrative Assistant

Org Level 1
Texas Tech Univ Health Sciences Ctr

Org Level 7
301001 - SHP Admin Lbk

Position Description
Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

Requisition ID

Travel Required
Up to 25%

Major/Essential Functions
  • Provides support to the Office of Admissions and Student Affairs and acts as a resource to assist in various administrative and clerical matters.

  • Opens and prepares the office on a daily basis.

  • Maintain SHP general email account

  • Process outgoing mail; sort and deliver incoming mail

  • General front desk clerical duties, such as answering department telephone in a professional manner and providing excellent customer service.

  • Greet all visitors and constituents in a friendly and helpful manner, problem-solving complaints and issues, and taking and responding to messages as appropriate.

  • Prepares and maintains accurate records for the Office of Admissions.

  • Scan and index student records.

  • Generate and mail all letters, admission packets and contingency forms for applicants and current students.

  • Schedule Advising Appointments with SHP Advisors.

  • Consistently perform work demonstrating professional maturity, commitment and accountability according to the five values described in TTUHSC’s Values-Based Culture: One Team, Kindhearted, Integrity, Visionary, Beyond Service.

  • Demonstrate experience managing multiple, diverse projects simultaneously

  • Demonstrate ability to thrive in a fast-paced environment with attention to detail, organization, collaboration and flexibility.

  • Maintain confidentiality

  • Maintain the ability to work well with co-workers, faculty, staff and students.

  • Observe work safety rules.

  • Other duties as assigned.

Grant Funded?

Minimum Hire Rate
Salary commensurate with related education, experience and/or skills.

Pay Basis

Schedule Details
Monday - Friday 8:00am - 5:00pm

Work Location

Preferred Qualifications
  • Ability to work well and collaborate with faculty, staff and students with a positive attitude and emphasis on customer service.

  • Ability to multi-task with ease.

  • Ability to work under pressure, adjust to constant changes, and prioritize and handle multiple tasks.

  • Highly organized and detail-oriented, flexible and collaborative, and ability to thrive in a fast-paced environment.

  • Demonstrates professionalism.

  • Proficiency with computer programs such as Microsoft Office Suite.

  • Ability to track and monitor timelines and deadlines

HSC - Lubbock

SHP Admin Lbk

Required Attachments
Cover Letter, Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Executive and Admin Assistants


EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis.

Does this position work in a research laboratory?

Application Instructions

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